Gradebook – Sharing Classes

You may allow substitute teachers, as well as other teachers who assist you in the classroom, to have access to your Gradebook. Other teachers must have access to your Gradebook before they can enter marks for you. Note that you cannot share a class group with another Gradebook user.

  1. On the Teacher Home Page, below Administration, click Set Up GradeBook Access.
  2. On the GradeBook Access screen, in the Class drop-down list, select the appropriate class.
  3. Click Add Teachers to my GradeBook.
  4. On the Staff Search window, in the School drop-down list, select the code for the appropriate school.
  5. In the Last Name field, enter the teacher’s last name or the first few letters of the last name of the teacher with whom you want to share your GradeBook.
  6. Click Go.
  7. In the Select column, beside the names of the teacher(s) with whom you want to share GradeBook access, select the checkbox.
  8. Click Update. On the GradeBook Access screen, the teacher(s) you selected display(s) on the grid.
  9. In the Role column, from the drop-down list, select one of the following options:
    • Additional – Able to perform the same tasks as the primary teacher
    • Substitute – Able to perform the same tasks as the Additional role, except for creating recurring assignments, setting up GradeBook access, and updating the class roster.
  10. In the From field, click the calendar icon to select the date to begin access to your GradeBook, or enter it in the field.
  11. In the To field, click the calendar icon to select the date to end access to your GradeBook, or enter it in the field.
  12. Click Update.